Executive Sales Assitant

About us PT Ecopack Indonesia Packaging Industries is a dynamic and innovative packaging solutions company committed to delivering high-quality, sustainable packaging products to clients across Indonesia. We pride ourselves on our dedication to environmental responsibility, operational excellence, and fostering a collaborative workplace culture that values our employees. Our mission is to provide cutting-edge packaging solutions whilst maintaining strong ethical and sustainability standards in all our operations.

About the role We are seeking an experienced and organised Executive Assistant to join our team in Bogor Regency, West Java. This is a full-time position that will provide critical administrative and secretarial support to senior management. As an Executive Assistant, you will be the backbone of our executive office, ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across all levels of the organisation. This role is essential to our company's success, enabling senior leadership to focus on strategic decision-making and business development whilst you manage the critical administrative functions that keep our operations running seamlessly.

Key responsibilities Managing and maintaining executive calendars, scheduling meetings, appointments and travel arrangements with precision and flexibility Providing comprehensive administrative support to senior management including correspondence, document preparation, and report compilation

Coordinating and organizing meetings, conferences and events, including venue selection, logistics planning and attendee management Handling confidential and sensitive information with discretion and maintaining strict confidentiality Managing executive correspondence, including emails, letters and other communications on behalf of senior management

Preparing executive briefing materials, presentations and documentation for meetings and presentations Acting as a liaison between senior management and internal departments, ensuring effective communication and information